Shenley Church End Parish Council (SCEPC) Oxley Park Community Centre Single Hire Booking Form.

Please complete the form below to confirm your booking for Oxley Park Community Centre.

The booking can not be confirmed until you have returned this form to us, as well as the requested admin payment.

If you would prefer to fill it in offline, you can also download a PDF version of the form here and submit it to us separately:

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OPCC PDF booking form

Please leave blank:

Date of Hire:

Purpose of hire:

Name of hirer:

Address:

Email:

Mobile number:

Emergency contact number:

Space required:

	Start time	End time
Hiring time(including set up and clear away)
Guest attendance time

Total number of attendees:

Please list any Entertainment/Caterers booked/and Equipment being brought in. We will require a copy of PL Insurance certificates and proof of Electrical PA Testing:

	Enter Full Bank details - Mandatory requirement for deposit return, please ensure all the above details are correct. Incorrect information may delay the deposit return.
Named Bank account holder
Bank Account number
Sort Code

Declaration: By ticking this box and returning this booking form, you are confirming that you have read and agree with the Privacy Notice attached, as well as agreeing to abide by the building’s emergency evacuation procedures and any terms and conditions of hire given to you. Any information you provide will be held according to the General Data Protection Regulations (GDPR). Please see Privacy Notice attached:

I agree

Hirers Privacy Notice

When you hire premises from Shenley Church End Parish Council, the information you provide (personal information such as name, address, email address, phone number) will be processed and stored so that it is possible to contact you and respond to your correspondence, provide information, send invoices and receipts relating to your hire agreement. Your personal information will not be shared with any third party without your prior consent.

The Councils Right to Process Information

General Data Protection Regulations Article 6 (1) (a) (b) and (e)

Processing is with consent of the data subject or

Processing is necessary for compliance with a legal obligation or

Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

Information Security

Shenley Church End Parish Council has a duty to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical measures and appropriate policies. Copies of these policies can be requested.

We will only keep your data for the purpose it was collected for and only for as long as is necessary. After which it will be deleted. (You many request the deletion of your data held by Shenley Church End Parish Council at any time).

Access to Information

You have the right to request access to the information we have on you. You can do this by contacting our Data Information Officer: clerk@shenleychurchend-pc.gov.uk

Information Correction

If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate.

Please contact: clerk@shenleychurchend-pc.gov.uk to request this.

Information Deletion

If you wish Shenley Church End Parish Council to delete the information about you please contact: clerk@shenleychurchend-pc.gov.uk to request this.

Right to Object

If you believe that your data is not being processed for the purpose it has been collected for, you may object: Please contact clerk@shenleychurchend-pc.gov.uk to object.

Rights Related to Automated Decision Making and Profiling

Shenley Church End Parish Council does not use any form of automated decision making or the profiling of individual personal data.

Complaints

If you have a complaint regarding the way your personal data has been processed you may make a complaint to Shenley Church End Parish Council Data Information Officer: clerk@shenleychurchend-pc.gov.uk and the Information Commissioners Office casework@ico.org.uk Tel: 0303 123 1113

Summary: In accordance with the law, Shenley Church End Parish Council only collect a limited amount of information about you that is necessary for correspondence, information and service provision. Shenley Church End Parish Council do not use profiling; we do not sell or pass your data to third parties. Shenley Church End Parish Council do not use your data for purposes other than those specified. Shenley Church End Parish Council make sure your data is stored securely. Shenley Church End Parish Council delete all information deemed to be no longer necessary. Shenley Church End Parish Council constantly review our Privacy Policies to keep it up to date in protecting your data. (You can request a copy of our policies at any time).